Sourcing Process Support
Structured supplier selection and order management — executed with precision and transparency.
Services Provided
Comprehensive supplier research and qualification
Preparation and distribution of RFIs and RFQs
Price benchmarking and commercial negotiations
Factory audits and supplier performance assessments
Contract and purchase order coordination
Production monitoring and quality control management
Logistics planning and documentation verification
Client Benefits
Access to a broader and more reliable supplier base
Competitive pricing through structured evaluation and negotiation
Assurance of supplier capability and compliance
Reduced risks during production and delivery
Transparent process tracking with defined approval stages
Our Process
We follow a structured workflow that is tailored to the specific needs of each project. For complex or first-time sourcing, we apply the full end-to-end process, covering every stage from requirements definition through to delivery. For smaller, lower-risk, or repeat projects, we implement a streamlined version that emphasizes speed and efficiency while maintaining the same discipline and oversight. At every stage, client approvals are built in, and full visibility is provided through clear reporting and online tracking. This ensures that you remain in control while we manage the details, reducing risks and providing complete transparency throughout the project.
1. Requirements
The process commences with the definition of technical specifications, drawings, materials, volumes, and any relevant certifications. Support is provided in refining requirements, assessing manufacturability, and recommending optimizations to mitigate risks and reduce costs at an early stage
2. Supplier Research
A structured search is conducted to identify and pre-qualify potential manufacturers. This includes the verification of company information, production capabilities, certifications, and compliance standards, resulting in a shortlist of suitable partners.
3. Quotations
Requests for Quotation (RFQs) are prepared and issued in a standardized format to ensure comparability. Quotations are analyzed, benchmarked against industry standards, and negotiated where appropriate, ensuring both technical compliance and commercial competitiveness.
4. Prototype / Samples
Prototype production or sampling is coordinated to validate product feasibility. Oversight includes monitoring of the build, logistics for sample delivery, and technical evaluation of fit, function, and quality, followed by formal engineering feedback.
5. Supplier Selection
Suppliers are evaluated using structured scorecards that consider cost, quality, capacity, and delivery performance. Recommendations are prepared and audits or additional assessments are arranged where necessary, enabling an informed final selection by the client.
6. Contract & Purchase Order
Agreements are formalized through clear and comprehensive documentation. Drafting or review of contracts is supported, ensuring alignment of technical specifications, commercial terms, and purchase order documentation prior to commencement of production.
7. Production & Quality Control
Ongoing production is monitored at defined milestones. Independent quality inspections, including in-process and pre-shipment checks, are coordinated to confirm that output conforms with agreed specifications and standards before release.
8. Logistics & Delivery
Once production is approved, logistical arrangements are coordinated to ensure timely shipment. Export documents are verified for accuracy, delivery is tracked, and final confirmation is provided upon receipt of goods.
Transparency Through Our Online Platform
All projects are managed through a secure, browser-based platform that provides structure and full transparency. Each phase of the process is broken down into clear tasks, moving through stages such as To Do → In Progress → Approval → Done. As a client, you are given access to your own project space, where you can monitor progress in real time, review supplier shortlists and reports, and access quality documentation. Approvals are integrated into the workflow, ensuring that nothing advances without your confirmation. This approach guarantees clear communication, documented accountability, and complete visibility while we manage the day-to-day execution.